RCMFlow is the operations platform for medical billing: AI-drafted appeals, credentialing & enrollment tracking across every payer workstream, and clean read-only portals for your clients — with each account fully owned by you.
Every billing company we know runs payer work across Excel tabs, sticky notes, and one person's memory. It works — until it doesn't.
Appeal deadlines live in nobody's calendar. Every missed timely-filing window is money your client loses — and a conversation you don't want to have.
EDI, ERA, EFT, portals, W9s, revalidations — seven workstreams per payer, per provider, per group, scattered across files named FINAL-v7.xlsx.
Every status call interrupts your team. Clients deserve a live view of their own work — without seeing your other clients or your internal notes.
Everything hangs off your client groups — providers, payers, logins, documents, and work items, with per-employee access control.
Turn denials into payer-ready appeal letters in minutes — grounded in the denial reason, not generic templates.
Per-payer workstreams for every provider and group — the Florida-grid workflow, systematized.
Give every practice a clean, read-only window into their own work — and nothing else.
Create each client group with its providers, locations, IDs, and payer list — or start from the pre-loaded payer master with tiers and prerequisites.
Every payer row carries its own workstreams, owner, priority, and follow-up cadence. Blockers light up amber and float to the top of the queue.
Invite practices to their own read-only portal. Status questions answer themselves — your team stays heads-down on the work.
You're the admin of your own account — your tax IDs, your team, your data. You invite who gets in; nobody signs up on their own.
You decide which team member sees which client. Clients see only their own group — read-only, no credentials, no internal notes.
Works alongside any PM/EMR your clients use. No integrations required to get value on day one.
Workload by owner, application aging, payer performance, and a full audit trail of who changed what, when.
"We built RCMFlow because we needed it ourselves. Our credentialing team was juggling dozens of groups across hundreds of payer enrollments in spreadsheets. Now every workstream, blocker, and deadline lives in one system — and our clients stopped calling to ask for status updates."
See the appeals engine in action at rcmappeal.com — paste a denial, get a payer-ready appeal letter. Free, no account needed.
Try the full platform free for 30 days — no credit card, no commitment. After that it's a flat $20 per tax ID, per month. Every account includes all modules, unlimited team members, and unlimited client portals.
Access is by invitation — there's no public sign-up. See our refund policy.
Request a demo and we'll walk you through the platform and set up your account. There's no public sign-up — access is by invitation, so your account is created and managed by us with you as its admin.
Start with a 30-day free trial — no credit card. After that it's a flat $20 per tax ID, per month, billed monthly and cancel anytime. All modules, unlimited team members, and unlimited client portals are included.
You're the admin of your own account and you control who you invite. Access is role-based (admin / team member / client), credentials are stored encrypted, and every change is recorded in an audit trail. Clients see only their own group — never other clients, credentials, or your internal notes.
No — RCMFlow runs alongside them. It manages the operational layer your PM system doesn't: credentialing and enrollment workstreams, appeal drafting and deadlines, document tracking, and client communication.
Yes. Each practice gets a read-only portal scoped to their own group only — live enrollment statuses, progress, and a clean update timeline. They never see other clients, portal credentials, or your internal notes and blockers.
RCMFlow is built by an experienced U.S. medical billing and RCM team. We run appeals, credentialing, and enrollment every day — this is the software we always wished existed.
See RCMFlow on your own payer workflows. We'll set up your account and walk your team through it.